A GON Reader Asks

Maria, I just discovered you, your web site, and your fabulous newsletter. Wow...I've been missing out all of these years. I'm so glad I found you. Unfortunately, for my accountant, I didn't find you soon enough. Once again, I'm going to my tax appointment, tomorrow, with a shoe box full of disorganized receipts, tax forms I've received, and last year's tax records. It always costs me more to get my taxes prepared because it takes hours for my accountant to sort through my tax stuff.

What can I do from this point on to be more organized for tax season next year? I swore to my accountant that I'd arrive organized next April!

Thanks a bunch,

April L., Boise, ID



Maria Gracia Responds

Hi April,

Thanks so much for your note...I'm happy to help out. Here are some tips for you:

1. Get yourself a portable file box...the type that holds hanging file folders. Get some hanging file folders as well...and some manila file folders.

2. All paperwork you need for taxes goes in this box, sorted into one of the manila folders. Just use the hanging file folders to hold the manila file folders in place.

According to the National Society of Accountants, here's what you'll need to bring to your tax appointment, and it should all be sorted by category into labeled file folders:

a. Identification Information: Social Security numbers for each member of your family, as well as their full names and dates of birth. Have this information all typed up and ready to hand over. Bring a second form of ID as well, like a driver's license, military ID, or any state-issued picture ID card.

b. Copy of Last Year's Tax Return

c. Wage Statements: W-2s (if anyone in your family is an independent contractor and/or freelancer, those family members will need to obtain Form 1099-MISC from each client worked with throughout the year.

d. Additional Income Statements: This includes any other income any family member has accrued, like interest and dividend income from investments, unemployment income, or social security income. Bring all of these statements.

e. Real Estate Documents: Bring any documents pertaining to a recent home purchase, proof of paid mortgage or home equity loan interest, or proof of paid real estate and personal property taxes paid.

f. Proof of Expenses: If you want to ensure you get your deductions and credits, be sure to prove your expenses, like receipts, invoices, medical bills, charitable contributions, IRA contributions, job-hunting expenses, mileage logs, education expenses, self-employment expenses, and more. It's better to bring too much documentation than too little.

3. As you make purchases that are tax-deductible, immediately put the receipts into your tax box.

4. As you receive tax documents (generally in January), immediately put those in your tax box.

5. As soon as you file your taxes this year, put a copy of that return in your tax box.

You get the idea...don't wait until next year's tax deadline to get your stuff together. Work on it throughout the whole year. Whenever you get something your accountant will need, file it in the tax box.

When your appointment date rolls around, bring the entire box to your accountant. When your taxes are done, remove everything from the box and file that paperwork in a cardboard banker's box labeled with the appropriate tax year. Store it in a dry, out-of-the-way place. Then, start your box over again for the new year.

Hope this helps!

Maria

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