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Maria Gracia

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A GON Reader Asks

Hi Maria,

As for this critical moment, it seems a number of my friends, like me, are re-organizing things at home as we sync home/work offices.

One specific element already being added to home offices is video conferencing, and once established, I doubt it's going away.

My questions about this to you are:

1. How does this adapted technology alter the ways we store, transfer and organize in the home office?

2. What components should we be on the lookout for as we research our needs and fits?

3. Should we be expecting quick, dramatic upgrades to technology and compatibility levels, and potentially charges for what is now free?

Thank you for all the fine organizing you've modeled and shared for a long time now! Stay Well!

This Reader Question was submitted by:

--Janet Fitch


Maria Gracia responds...

Hi Janet,

Yes, I definitely feel video conferencing is a big part of many lives right now, and is here to stay...at least in some form...even when (if) some folks return to their offices. I use video conferencing on many occasions now, and even do professional organizing consulting in this form. To answer your questions:

1) It's definitely important, when working from home, to stay organized. I would recommend, if using a home computer, to have a MAIN digital folder specifically for work-related topics (mine is simply called 'Get Organized Now') and then that folder can be further broken down into smaller components as needed. I also recommend an automatic back-up utility. I use a company called Mozy for this purpose. It's one thing to lose a personal file, like a Christmas card list, if your computer crashes. It's another thing, way more detrimental, to lose client files. Storage items would include any you'd typically have in a regular office...like a filing cabinet for paper, an inbox for current projects, a cabinet, closet, or shelving for office supplies.

2) As far as components to be on the lookout for, I like working on a desktop computer and/or my laptop (which has a large screen). The laptop is, obviously, portable, which allows me to work at a coffee shop on occasion, which is a nice switch from working at home. When working on my laptop, I use remote desktop software, so I can access files on my desktop, when using my laptop. Good lighting is an absolute must for video attendees to see you well, as well as a clean background. A well-organized bookcase or nice wall art behind you (and maybe some greenery) provides a professional feel to others. Be sure your computer or laptop has an HD camera for the highest quality, either an internal or external one. Invest, as well, in good headphones and a high-quality microphone.

3) I use Zoom as my video conferencing technology. It's a free service that allows up to 40 minutes of video-conferencing time for up to 100 participants. If more time, or more participants, is needed than those limits, they have paid plans. As far as the possibility of upgrades to technology, compatibility levels, etc., that's always (unfortunately) inevitable. Life changes on a dime these days, often without much warning. That all being said, I've had my current computer for about five years now...and I keep it as clean as possible, run necessary updates, etc. My Internet in my home is pretty strong in my home for video-conferencing. So, luckily, I haven't had to make a whole lot of changes (knock on wood) lately. Hopefully, if your computer is fairly new and you keep it maintained, you won't have to either.

I hope some of this helps.

--Maria

P.S. to GON readers: feel free to reply and share your tips for working remotely, and I'll share them in a future newsletter.

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'Remote work is the future of work.' --Alexis Ohanian, Reddit

I'd love to hear from you.

Comments, suggestions, or just to say hello. Just REPLY to this email with a short note.

And remember...Being organized creates a happier, healthier, more fulfilling life!

Warmly,

Maria Gracia
Get Organized Now!

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