When we're reading something, it's easy to go back and reference whatever it is...we return to the book, magazine, report, or web site, and re-read it again. But when we're talking on the phone, that's another story. Most of what we hear is now depending on how well we're listening and how well we're able to retain that information. Here are a few ways to be more organized with phone conversations and ensure you don't forget important details that were discussed.

1) Keep a pad and pen available. When you're talking to someone, have a pad of paper and a pen available to use. You'll be able to jot down notes, which means you won't have to waste time later trying to remember important things that were discussed. If you still use a land line, place a pad of paper and a pen near each phone. If you use your cell phone, have these available in your purse or briefcase so you can easily access them when needed.

When you're listening to your phone messages, having paper and pen nearby gives you the tools you need to write down the person's name, number, and any relevant notes. Saving messages and listening to them again later is not only a waste of time, but also may result in you forgetting the voicemail is there waiting for your attention.

2) Record your thoughts. Whenever you think of something you wish to tell someone later, write down your thoughts. When you're talking with the person later, just reference your notes and you won't forget what you wanted to say or ask. My sister lives in another state. I always have a whole list of items written down that I reference when we call each other. If I have to call a doctor or my accountant, all of my questions are listed on paper so I can ask each one, one by one. I can then easily take notes as I'm getting my answers.

3) Transfer any information as needed. When each phone call is complete, I take the time to transfer any information. For instance, if I made an appointment, that immediately gets entered into my calendar. If I have a TO DO that now needs to be accomplished, I get that task onto my TO DO list. If I received a phone number or address, that information gets entered into my phone contact list.

Using the above ideas, every phone conversation is productive...and almost never requires a call-back from something that was forgotten. I don't like depending on my brain alone. I have a pretty good memory, but I'm not taking any chances. Having that paper and pen has been a lifesavor on a number of occasions.

To fast-forward to getting organized today, visit:

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No matter what your organizing challenges are, they are all causing UNHAPPINESS, STRESS, EXHAUSTION, OVERWHELM, and FRUSTRATION...and those are five things you definitely don't need in your life.

I have the perfect solution for any organizing challenge you're dealing with, and it will help you get permanently and automatically organized.

It's called my 'I'm Finally Organized Toolkit' and it includes literally EVERYTHING you need to get organized now!

I know you want to get started on your organizing journey, and I'm excited to help you begin as quickly as possible. In light of this, when you get your hands on my I'm Finally Organized Toolkit BEFORE FRIDAY, OCTOBER 1, 11:59 PM, you'll get a whole bunch of amazing, COMPLIMENTARY BONUSES!

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___ 1. Do today's task on my September Monthly Organizing Checklist. The September 25 TO DO focuses on a fun September activity you can do. Visit GetOrganizedNow.com to access my September Monthly Organizing Checklist.

___ 2. Have paper and pen available for phone calls. Add paper and pen near your phones...or in your purse, on your kitchen counter, on your desk, etc. for when you make and take phone calls.

___ 3. Help your kids zone in on homework. School is back in session. Help kids zone in on their homework. Visit GetOrganizedNow.com to access my Organizing Kids article on this topic.

'What a lot we lost when we stopped writing letters. You can't reread a phone call.' (Liz Carpenter)

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Warmly,

Maria Gracia
Get Organized Now!
getorganizednow.com

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